Information

Purchasing Bids

To view an item(s) scroll down or click on the appropriate link below.

This page last updated: 05/16/2013

Current Bids

Listed in the table below are current bids for the School Board of Polk County, FL Purchasing Department. A mailing label comes with each bid. Please use this mailing label on your sealed bid for proper identification. Bids are in Adobe PDF format and require the Adobe Acrobat Reader.

Deadline for Receipt of Bids Bid Title Bid Number # of Addenda
5/2/13 3:00 p.m Art Materials - Stock 048-SRW-0513  
5/9/13 3:00 p.m PHYSICAL EDUCATION AND VARSITY ATHLETIC SUPPLIES - STOCK 051-SRW-0513  
5/14/13 3:00 p.m Large Kitchen Equipment 054-PLA-0513 Addendum #1
5/21/13 3:00 p.m Caterpillar and Mercedes Bus Parts 040-TJT-0213 Addendum #1
5/22/13 3:00 p.m

RFP - Healthy Snack Vending with Commission

 050-PLA-0513  
5/24/13 3:00 p.m Batteries-Automotive 057-PLA-0513  
6/6/13 3:00 p.m PRINTING – PARENT GUIDE AND CODE OF STUDENT CONDUCT 060-SRW-0613  
6/11/13 3:00 p.m LUNCHROOM AND CUSTODIAL CONSUMABLE SUPPLIES - STOCK 061-SRW-0613  

Top of page

Notice of Recommended Bid Award

The Notice of Recommended Bid Award lists the recommendations for award of contracts pending approval of the School Board during regularly scheduled meetings as listed on the Notice.

Disclaimer Statement/Notice

The following information is being provided as a service to our customers and to the community. Due to its dynamic nature, we cannot guarantee the information contained herein is current or complete at all times. Every effort has been made to assure its accuracy at the time of posting. It is the vendor’s responsibility to check the web site for the most current information.

Date/Time of Initial Posting Bid Title Bid Number Notice of Recommended Bid Award
4/26/13 9:00 a.m Water Cooler & Plumbing Materials 047-MLC-0513 1
5/8/13 9:00 a.m Reconditioning Helmets and Athletic Protective
Equipment		 023-SRW-1013 1
5/8/13 9:00 a.m Food-Refrigerated/Frozen Stock 049-PLA-0513 1
5/10/13 9:00 a.m Pest Control Services 065-MHH-0410 1
5/13/13 9:00 a.m Minivan Rental (off airport pickup and drop off) 070-PLA-0612 1
5/14/13 9:00 a.m Administrative/Office/Media Furniture 058-PKH-0412 1
5/14/13 9:00 a.m Serving Counters 053-MHH-0513 1
5/14/13 9:00 a.m Purchasing Card Services 116-PSC-0608 1

Top of page

Bid Results

The Bid Results provides a listing of all term and recurring contracts awarded by the School Board of Polk County, FL currently in forces.

A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | WXYZ

A - Top of page

Bid Title Bid Number Bid Award Contract Valid Through
Academia Furniture for Schools/Departments-adopted 9/4/12 from the School Board of Broward County Bid #11-001N 013-PKH-0813 (Kathryn Harris 863-534-0276 1 9/30/13
Adidas Athletic Clothing - Renewed 10/9/12 043-SRW-0111 1 9/30/13
Administrative/Office/Media Furniture 058-PKH-0412 1, 2 5/31/13
Armored Car Service - Adopted 7/26/11 from the Hillsborough County Public Schools, Bid # 10072-DST-renewed 7/31/12 008-MHH-0712 1 8/10/13
Art Materials and Supplies-Stock 062-SRW-0512 1 5/31/13
Asbestos / Environmental Contractor (RFP) Adopted 05/13/08 from School Board of Pasco County Bid# 08-025-LR - Renewed 9/4/12 097-MHH-0408 (Harold Hamby 863-534-0575) 1 9/4/13
Athletic Clothing - Renewed 9/25/12 014-SRW-0911 1 9/30/13
Athletic Turf Horticultural Services - Renewed 5/22/12 078-MHH-0610 1 7/31/13
Auction Services-Internet Surplus Sales-adopted from Pinellas County Board of County Commissioners, FL, RFP # 112-0025P (NP) 072-MHH-0612 (Harold Hamby 863-534-0575) 1 6/5/14
Auto, Truck & Bus Repair Parts & Service & Linen Service - Renewed 5/22/12

088-PSC-0508

Adn. 1

1 6/30/13
Automotive Equipment and Tools, Catalog Bid-Adopted from the School District of Osceola County, Florida, Bid #SDOC-11-B-080-LH

015-MHH-0913 (Harold Hamby 863-534-0575)

1 7/11/14

B - Back

Bid Title Bid Number Bid Award Contract Valid Through
Bakery Products - Renewed 6/12/12 111-PSC-0608 1 7/31/13
Batteries - Automotive - Renewed 1/22/13 004-PAH-0712 1 6/30/13
Bleacher Repair Service - Adopted 5/10/11 from the School Board of Broward County, Florida, ITB No. 11-051T 065-MHH-0511 (Harold Hamby 863-534-0575) 1 3/31/16
Brake Drums (renewed 2/19/13) 041-TJT-0112 1 3/20/14
Brake Shoes renewed 10/9/12 020-TJT-1011 1 11/16/13

C -Back

Bid Title Bid Number Bid Award Contract Valid Through
Cafeteria Refrigeration and Ice Machines-Adopted 10/23/12 from Orange County Public Schools, Bid #ITB1203046 019-MHH-1013 (Harold Hamby 863-534-0575) 1 5/10/14
Cafeteria/Classroom/Office/Library Furniture 044-SRW-0313 1, 2 4/15/14
Cafeteria Equipment and Serving Lines (Under the provisions of D.O.E. Rule 6A1.012(6) the bid award is under Orange County Public
Schools, Bid # ITB1203047, valid through May 10, 2014.)		 041-MHH-0113 (Harold Hamby 863-534-0575) 1 5/10/14
Carpet, Tile and Cove Base Installed - Renewed 5/22/12 067-MHH-0511 1 7/31/13
Carpet and Gym Floor Chemicals

066-SRW-0612

Adn. 01

1 6/30/13
Catalog Discounts - Adopted 3/22/11 from The School District of Pinellas County Bid #11-480-076 051-TJT-0311 (John Turner 863 534 0569) 1 12/31/14
Catalog % Discount Athletic Equipment and Supplies - Adopted 9/6/11 from St. Johns County School District, Bid No. 2011-02 017-MHH-0812 (Harold Hamby 863-534-0575) 1 6/30/13
CCTV and Network Wiring Supplies - Renewed 12/11/12

025-MHH-1111

Adn. 1

 1 1/31/14
Ceiling Tile 035-MLC-0113 1 12/31/13
CCTV and Network Supplies, Access Points / Catalog Discount - Renewed 12/11/12 013-MHH-0812 Adn. 1 1 12/31/13
CCTV WIRING INSTALLATIONS AND REPAIRS - Renewed 12/11/12 031-MHH-1110 1 1/31/14
Cheerleader Clothing and Accessories 033-SRW-0213 1 1/31/14
Classroom Calculators - Renewed 4/23/13

058-PLA-0311

Adn. 01

 1 4/30/14
Classroom and Office Supplies - Stock 009-SRW-0813 1, 2, 3 9/30/13
Computer Memory, Renewed 5/22/12 089-TJT-0609 1 7/31/13
Custodial Cleaning Supplies - Stock 028-SRW-1113 1, 2, 3 11/30/13

D - Back

Bid Title Bid Number Bid Award Contract Valid Through
Demolition of Portable Buildings - Renewed 11/13/12

021-MHH-1011

Adn. 1

 1 11/30/13
Diploma Inserts and Covers 025-PSC-1010 1 11/30/12
Diploma Inserts and Covers - renewed 9/25/12 025-PSC-1010 1 11/30/13
Disaster Debris Monitoring Services - Adopted from the Polk County Board of County Commissioners, RFP #11-043 and Agreement #11-108 021-MHH-0812 (Harold Hamby 863-534-0575) 1 10/10/13
Disaster Debris Removal Services - Adopted from the Polk County Board of County Commissioners, RFP #11-042 and Agreement #11-101 020-MHH-0812 (Harold Hamby 863-534-0575) 1 10/10/13

E - Back

Bid Title Bid Number Bid Award Contract Valid Through
Electrical Materials 036-MLC-0111 1, 2 12/31/13
Electrical Materials 040-MLC-0112 1, 2 12/31/13
Elevator Preventive Maintenance Service-renewed 7/31/12 001-MHH-0712 1 6/30/13
Emergency Elevator Communications Monitoring - Adopted 11/15/11 from the State of Florida Department of Management Services RFP DMS 08/09-015 - Renewed 6/26/12 029-MHH-1112 (Harold Hamby 863-534-0575) 1 6/30/14
Enhanced Network Solution-Leased End to End with Configured Service-Ethernet Based Service (RFP)

023-MHH-1110,

Adn. 1

1 6/30/13
Enhanced Network Solution-Leased End to End with Configured Service-Ethernet Based Service (RFP) - Renewed 12/11/12

023-MHH-1110,

Adn. 1

1 6/30/14
External Independent Auditing Services (RFP)-effective through the completion & submission of audit report for FY ending 6/30/14

026-PSC-1110

Attachment A, Attachment B,

Adn. 1 , 2

1 6/30/14

F - Back

Bid Title Bid Number Bid Award Contract Valid Through

Fence, Installed and Fence Repair – Term Contract - Renewed 12/11/12

 022-MHH-1113 1 12/31/13
Fire Extinguisher and Systems Service - Term Contract - Renewed 3/19/13 054-MHH-0312 1 4/30/14
First Aid Supplies-Stock 007-SRW-0813 1 9/30/13
Food-Commodity Processing Large & Small Chickens-renewed 10/9/12 029-PLA-1111 1 12/31/13
Food, Non-Refrigerated, Direct Delivery - Renewed 4/10/12 084-PLA-0609 1 7/31/13
Food, Non-Refrigerated, Direct Delivery - Renewed 4/23/13 084-PLA-0609 1 7/31/14
Food Refrigerated, Frozen Direct Delivery - Renewed 4/10/12

086-PLA-0609

 

 1 7/31/13
Food Refrigerated, Frozen Direct Delivery - Renewed 4/23/13 086-PLA-0609 1 7/31/14
Food, Refrigerated/Frozen Stock - Renewed 4/10/12 103-PLA-0608 1, 2 7/31/13
Foodservice Trays, Bowls and Containers 014-SRW-0913 1 6/30/13
Foodservice Smallwares (Under the provisions of D.O.E. Rule 6A1.012(6), the bid award is under Hernando County Schools bid #12-240-17 for the contract period through
March 12, 2015.)		 038-SRW-0213 (Robert Woods 863-534-0566) 1 3/12/15
School Nutrition Uniforms - Renewed 5/22/12 062-MLC-0411 1 6/14/13
School Nutrition Uniforms - Renewed 4/23/13 062-MLC-0411 1 6/14/14
RFP-Fresh Delivered Pizza - Renewed 12/11/12 030-PLA-1111 1 12/31/13
RFP-Fresh Delivered Pizza - Renewed 2/19/13 030-PLA-1111 1 12/31/13
RFP-Fresh Delivered Pizza - Renewed 4/9/13 030-PLA-1111 1 12/31/13
RFP-Fresh Delivered Pizza 025-PLA-1113 1 12/31/13
Fruit Juices - Renewed 4/10/12 085-PLA-0611 1 7/31/13
Fruit Juices - Renewed 4/23/13 085-PLA-0611 1 7/31/14

G - Back

Bid Title Bid Number Bid Award Contract Valid Through
Gateway Computer Repair Parts - Renewed 10/9/12 018-TJT-1011 1 11/16/13
Group Term Life, Short Term Disability and Long Term Disability Insurance Coverage (RFP)

063-PSC-0409

RFP Document
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
Attachment F
STD Policy
Life Amendment
LTD Amendment

 1 12/31/14
Grove Service – Term Contract 017-MHH-1013 1 11/30/2013

H -Back

Bid Title Bid Number Bid Award Contract Valid Through
Hard Surface Floor Care Systems (renewed 2/19/13) 055-SRW-0312 1 3/31/14
RFP for Healthy Snack Vending w/Commission (renewed 2/19/13) 049-PLA-0108 1 6/30/13

I -Back

Bid Title Bid Number Bid Award Contract Valid Through
Image Conversion - Renewed 1/22/13 033-PAH-1211 1 1/31/14
Insecticides 039-MLC-0213 1 2/26/14
Inspection/Testing/Certification of Fire Alarm Systems-Term Contract 011-MHH-0913 Adn. 1 1 10/31/13
Internal Accounts Auditing Services (RFP) - Renewed on 10/23/12 for the existing bid for an additional contract period as required to complete the Scope of Services for the audit of the fiscal year ending June 30, 2013 under the same terms and conditions of the original proposal. 022-PSC-1010, Attachment A, Attachment B, Adn. 1 1 6/30/13
700 MB Internet Access Service (ERATE)

030-MHH-1212

Adn. 01, 02

 1 6/30/15

J -Back

Bid Title Bid Number Bid Award Contract Valid Through

K - Back

Bid Title Bid Number Bid Award Contract Valid Through
Kindle Fire - renewed 4/23/13 056-TJT-0412 1, 2, 3 10/24/13
Konica-Minolta Copier Repair Parts and Supplies-renewed 10/23/12 024-SRW-1009 1 10/31/13

L - Back

Bid Title Bid Number Bid Award Contract Valid Through
Laminating Supplies -Stock-renewed 9/4/12 015-SRW-0912 1 9/30/13
Lockers – Student Wardrobe, Varsity and PE - Adopted 9/27/11 from Duval County Public Schools, ITB-007-12/LM-renewed 9/4/12 022-MHH-0912 (Harold Hamby 863-534-0575) 1 8/31/13
Locksmith Materials 045-MLC-0413 1 4/23/14
L. P. Gas-Term Contract 003-MHH-0713 Adn. 1 1 6/30/15
Lunchroom and Custodial Consumable Supplies-Stock 065-SRW-0512 1, 2, 3 6/30/13
Lunchroom Cleaning and Custodial Supplies-Stock 008-SRW-0913 1, 2, 3, 4 9/30/13
Lunchroom Small Equipment and Supplies– Stock 018-SRW-1013 1, 2, 3, 4, 5 10/31/2013

M - Back

Bid Title Bid Number Bid Award Contract Valid Through
Marker & Bulletin Boards - Renewed 3/19/13 049-MLC-0212 1 3/20/14
Medical Plan Administrative Services Only (ASO) and Employee  Assistance Program (EAP) Services

054-PSC-0410

Addendum 01

Addendum 02

Addendum 03

Attachment A

Attachment B

Attachment C

Attachment D

Attachment D revised

Attachment E

Attachment E revised

Attachment F

Attachment G

Attachment H

Attachment I

Attachment J

1, 2 12/31/15
Medicaid Reimbursement, Request for Proposal Number - Adopted 11/15/11 from the School District of Palm Beach County, #09C-003B 031-PLA-1012 (Lynn Adams  863-534-0563) 1 11/30/13
Milk & Milk Products for School Cafeterias - Renewed 4/10/12

075-PLA-0611

Adn. 01

 1 7/31/13
Milk & Milk Products for School Cafeterias - Renewed 4/23/13

075-PLA-0611

Adn. 01

 1 7/31/14
Minivan Rental (off airport pickup and drop off)

070-PLA-0612

Adn. 01

1 6/30/13
Mobile 2-way Radios and Accessories - Renewed 6/26/12 067-MHH-0509 1 6/30/13
Mobile On-Site Health Screenings, RFP - renewed 7/31/12 095-PSC-0608 1 8/12/13
Mulch-Term Contract - Renewed 10/9/12 018-MHH-0910 1 10/31/13
Musical Instruments-Adopted 10/23/12 from Hillsborough County Public Schools ITB #12092 020-PKH-1013 (Kathryn Harris 863-534-0276) 1, 2 9/11/13

N - Back

Bid Title Bid Number Bid Award Contract Valid Through
Novels-Secondary English/Language Arts 030-PLA-0113 1 6/30/13

O -Back

Bid Title Bid Number Bid Award Contract Valid Through
Operation of Water Treatment Plants - Renewed 5/22/12 002-MHH-0811 Adn. 1 1 7/1/13

P - Back

Bid Title Bid Number Bid Award Contract Valid Through
Paint and Paint Supplies-Under the provisions of D.O.E. Rule 6A1.012(6), the bid award is under The School District of
Manatee County, Bid No. 13-0011-MR , Paint
and Paint Supplies valid through 8/13/13.		 034-MLC-0113(Loy Conner 863-534-0909) 1 8/13/13
Paper Products - Renewed 12/11/12 034-TJT-1109 1 1/14/14
PAPER SUPPLIES - STOCK 036-SRW-0213 1 2/28/14
Pest Control Services - Renewed 6/26/12 065-MHH-0410 1 5/31/13
Pharmacy Benefit Management (RFP)

062-PSC-0409

RFP Document
Attachment A
Attachment B
Attachment C
Attachment E
Attachment F
Attachment G
Attachment H

 1 12/31/12
Physical Education and Varsity Athletic Supplies-Stock 063-SRW-0512 1 5/31/13
Playground Equipment, Surfacing & Installation-adopted from the School District of Osceola County Bid No. SDOC 09-B-082 CJ, renewed 7/31/12 072-MHH-0410 (Harold Hamby 863-534-0575) 1 05/14/14
Printer and Toner Cartridges (Renewed 2/19/13) 053-TJT-0312 1 4/10/14
Presentation Binders - Stock 029-SRW-0113 1 1/31/14
Printer Cartridges 2010 - Renewed 11/13/12 029-TJT-1110 1 12/31/13
Provision for School Age Child Care – Crystal Lake Elementary School-renewed 7/31/12 012-PSC-0811 1 8/2013
Provision for School Age Child Care – Crystal Lake Elementary School-renewed 5/14/13 012-PSC-0811 1 8/2014
Provision for School Age Child Care, RFP-renewed 7/31/12 066-PSC-0611 1 8/2013
Provision for School Age Child Care, RFP-renewed 5/14/13 066-PSC-0611 1 8/2014
Purchasing Card Services - adopted 07/22/08 from School District of Volusia County FL RFP #S877-LR

116-PSC-0608

(Scott Clanton 863-534-0572)

 1 6/30/13

Q - Back

Bid Title Bid Number Bid Award Contract Valid Through

R - Back

Bid Title Bid Number Bid Award Contract Valid Through
Ready Mix Concrete – Term Contract 026-MHH-1113 1 12/31/13
Relocation of Steps and Ramps for Relocatable Buildings – Term Contract 042-MHH-0213 1 3/31/14
Relocatable Buildings, Moving, Set-up and Teardown Services-Under the provisions of D.O.E. Rule 6A1.012(6) the bid award is under the Hernando County School District, Florida, Bid # 11-968-14 031-MHH-1213 (Harold Hamby 863-534-0575) 1 5/3/15
Removal of Surplus Textbooks - Adopted from the School District of Osceola County, Bid 08-P-082 CJ

004-TDC-0709

(Bob Woods 863-534-0566)

1 5/5/13
RFP- for Exclusive Beverage Vending Services - Renewed 5/22/12

004-PLA-0708

Adn. 1

  1 9/30/13
RFP - Group Dental Plan

064-PLA-0510

Attachment A

Attachment B

Attachment C

Attachments D:

Comparison

Low Plan

Middle Plan

High Plan

Attachment E

Attachment F

Adn. 01, 02

Attachment A REVISED

Attachment B REVISED

Attachment F REVISED

Attachment G

 

 1 12/31/13
RFP - Group Vision Plan

055-PLA-0410

Attachment A

Attachment A REVISED

Attachment B

Attachment C

Attachment D

Attachment E

Adn. 01

 1 12/31/13
Request for Qualifications for Annual Environmental Risk Services (CCNA) - Under the provisions of the D.O.E. Rule 6A1.012(6)
the bid award is under the City of Lakeland Request
for Qualifications Annual Environmental Risk
Services R. F. Q. No. 1203 .		 056-MHH-0413 (Harold Hamby 863-534-0575) 1 9/30/14
Request For Proposal Fuel and Lubricants Proposal # 7-11 - Under the provisions of the D.O.E. Rule 6A1.012(6)
the bid award is under the Garland Independent
School District, RFP # 7-11		 052-MHH-0413 (Harold Hamby 863-534-0575) 1 10/25/2013

S - Back

Bid Title Bid Number Bid Award Contract Valid Through
School-Based Mental Health Services

069-PLA-0611

Adn. 01, 02

1 8/17/14
Security Guard Service (renewed 4/23/13)

037-MHH-1210

Adn. 01, 02

1 3/31/14
Sophos AntiVirus Software 063-PLA-0309 1 7/31/13
Spring or Purified Bottled Water 057-PLA-0412 1 7/31/13
Spring or Purified Bottled Water (Renewed 4/23/13) 057-PLA-0412 1 7/31/14
Septic Tanks, Lift Stations and Grease Trap Service 028-MHH-1111 1 12/31/13

T - Back

Bid Title Bid Number Bid Award Contract Valid Through
T/C Mobile Video Surveillance Equip, Parts, Install, Repairs & Svcs School Buses - Renewed 5/14/13 from the School District of
Palm Beach County, Florida, Bid # 10C-535		 037-MHH-0112 (Harold Hamby 863-534-0575) 1 4/5/14
Technology Products/Equipment and Technology Services/Solutions - Under the provisions of the D.O.E. Rule 6A1.012(6) the bid award is under the US Communities Lead
Agency, County of Fairfax, Virginia RFP09-997736
-42B valid May 1, 2013 thru April 30, 2014.		 067-MHH-0512 (Harold Hamby 863-534-0575) 1 4/30/14
Term Contract for Temporary Labor -renewed 1/22/13 096-MHH-0507 1 6/30/13
Tire Recapping-renewed 9/4/12 018-MHH-0912 1 9/30/13
Tools and Equipment - Renewed 11/13/12 017-MHH-0909 1 10/31/13
Transportation for Special Needs Students - Under the provisions of the D.O.E. Rule 6A-1.012(6) the bid award is under the Miami-Dade
County Public Schools Bid #009-LL08 valid through January 11, 2014.		 023-PLA-0912 (Lynn Adams 863-534-0563) 1 1/11/14
Transportation Motor Oil - Adopted 2/28/12 from the Orange County Public Schools, Bid #ITB1107193 048-MHH-0212 (Harold Hamby 863-534-0575) 1 10/31/13
Travel Management - RFP Renewed 1/22/13 032-PAH-1108 1 06/30/13
Tree Trimming and Removal Services - Renewed 7/31/12 093-MJT-0609 1 7/31/13

U - Back

Bid Title Bid Number Bid Award Contract Valid Through
USDA Commodity Processing-adopted 8/21/12 from St. Lucie County Public Schools Bid #12-21 006-PLA-0713 (Lynn Adams 863-534-0563) 1 7/23/14
USDA Commodity Processing Services-Group A- Adopted 7/27/10 from Alachua County Public
Schools RFP #10-26 - Renewed 		086-PLA-0610 (Lynn Adams 863-534-0563) 1 5/31/13

USDA Commodity Processing Services-Group A- Adopted 7/27/10 from Alachua County Public
Schools RFP #10-26 - ( Renewed 4/23/13)

 086-PLA-0610 (Lynn Adams 863-534-0563) 1 5/31/14

V - Back

Bid Title Bid Number Bid Award Contract Valid Through
Varsity Athletic Equipment and Supplies 043-SRW-0313 1, 2 2/28/14
Video Production and Audio Visual Equipment 001-SRW-0713 1, 2, 3 7/31/13

WXYZ - Back

Bid Title Bid Number Bid Award Contract Valid Through
Walk-in Cooler/Freezers 037-MHH-0213 1 6/30/13
Waste Removal Service Term Contract

043-MHH-0312

Adn. 01, 02

1 6/30/15
Wireless Access Point Installations (ERATE)

047-MHH-0212

Adn. 01

 1 6/30/13
Wireless Access Point Installations (ERATE) (Renewal of existing bid for an additional contract period valid July 1, 2013 through December 31, 2013 under the same terms and conditions as the original bid.)

047-MHH-0212

Adn. 01

 1 12/31/13