Polk County Public Schools, Staff

SAP PASS

SAP PASS Project Info

• SAP PASS Project Info

General Setup for SAP

• Initial Setup of Purchase Requisition Default Value Screen
• Display Technical Names
• Setup EXPERT Settings
• Maintain Favorites Menu
• SAP Macro Settings for Excel

SAP Finance

• Availability Report
• Budget Transfer (FMBB)
• Creating an Outstanding Encumbrance Report
• Creating A Funds Reservation (FMX1)
• Display A Funds Reservation (FMX3)
• FM Line Item Report
• Generate Standard Funds Management Report Budget
• **NEW Monthly FM Report
• Update Display A Budget Transfer

SAP Human Resources

• Change Employee Address or Phone Number
• Display an Organizational Unit
• Display Personnel Employee Information
  • Tips & Tricks - Employee Status
• Employee In-Service Record
• Flexible Employee Data Report
• Parental Notification for Out of Field Teachers
• Parent Notification for Staff Roster Report
• Run an Employee List Report
• Entry Appraisals Using InfoTtype 0025 (PA30)
• School Improvement Plan (NEW)
• Teacher Attendance - Absence Report
• Teacher Experience & Contract Type Report
• ePAF documentation can be found here

SAP Payroll

• NEW FAQ's Substitute Payroll Accounting Information
• Appproving Positive Time
• Approving Negative Time
• CATS (Cross Application Time Sheet) - Negative Time - "CAT 2"
• CATS (Cross Application Time Sheet) - Positive Time - "CAT 2"
• Display Leave Quotas for an Employee
• Display Time Sheet Data Status for Regular Employees
• Display Time Sheet Data Status for Substitutes
• (GROSS TO NET REPORT) List of Payroll Checks for Pay Period
• Personnel Number Search (SAP #) in Payroll and HR Modules

SAP Plant Maintenance

• Create EERS Work Order (IW31)
• Display a List of EERS Work Orders
• Create Maintenance Work Order (IW31)
• Display a List of Maintenance Work Orders (IW39)

SAP Property Accounting

• Property Transfer Process
• Display an Asset (AS03)
• Quick Reference - Generating a Pre-Audit Report
• Quick Reference - ZROOMS Report-Update Room Loc for Asset Item

SAP Purchasing - Create Requisition

NOTE: If this is the FIRST TIME that are are creating a requisition, please refer to the following document for correct DEFAULT SETTINGS before attempting to create a Purchase Requisition!

Initial Setup of Purchase Requisition Default Value Screen

• Attachments to a Requisition
• Create an Advanced Purchase Requisition-ME51N
• Create Purchase Req. for Assets(>750) with Catalog of Contracts
• Create Purchase Req. with Contract Discount
• Create Req. - Outside Vendor (No Contract) Cost Center and Asset
• Creating Purchase Req. for Stock Materials
• Display Contracts List
• Display Vendors
• Quick Ref. Create Advanced Purchase Req.
• Quick Ref. Create Purchase Req. Stock Materials
• Quick Ref. Outside Vendor (No Contract) Asset and Cost Center
• Quick Ref. Supplement Purchase Order
• Requisition Purchase Order Summary

SAP Purchasing - Display / Change Requisition

• Change Purchase Requisition (ME52N)
• Display Purchase Order (ME53N)
• Display the Grand Total of a Requisition
• Display Purchase Requisition
• Find a Requisition Number for a Purchase Order
• Purchase Requisition List Display

SAP Purchasing - Food Service

• Food Service Power Point - New GUI XT Interface

SAP Purchasing - Goods Receipt

• Goods Receipt to Zero Out Purchase Order MIGO
• Goods Receipt with Reference to Purchase Order MIGO
• Reverse Goods Receipt

SAP Purchasing - Miscellaneous

• Confirmation an Emergency Purchase Order
• Display the Grand Total of Purchase Order (Outside Vendor)
• Display the Grand Total of Purchase Order (PO Number Known)
• Procedures to Cancel a Purchase Order

SAP Purchasing - Release / Unrelease Req.

• Release Purchase Requisition
• Release - Un-release Purchase Requisition
• Requisition Release Status Video
• USING SAP WORKFLOW TO RELEASE REQUISITIONS

SAP Purchasing - Textbook

• Display Back Orders from Florida School Depository
• Report for County State Adopted Books
• Report for Free Textbooks
• Schools Creating Requisitions for Textbooks

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